Who We Are
Glaslough Villa FC (“the Club”, “we”, “our”, or “us”) is a community football club based in Glaslough, Co. Monaghan.
We are committed to protecting and respecting your privacy and handling personal data in accordance with the General Data Protection Regulation (GDPR) and Irish data protection law.
For any questions regarding this policy or your personal data, please contact:

Email: info@glasloughvilla.ie

What Information We Collect
We may collect and process the following types of personal data:

Player Information

Name
Date of birth
Gender
Team/age group
Medical or emergency contact information where relevant

Parent/Guardian Information

Name
Address
Email address
Phone number

Volunteer / Coach Information

Contact details
Coaching qualifications
Garda Vetting status where required

Financial Information

Membership payments
Lotto subscriptions
Fundraising payments

Website and Communications Data

When using our website or contacting us, we may collect:

Email correspondence
Website usage information
IP address and browser information

Why We Use Your Information

We use personal data for the legitimate operation of the Club, including:

Registering players and teams
Communicating fixtures, training, and club updates
Managing memberships and subscriptions
Ensuring player welfare and safety
Organising competitions and events
Administering fundraising activities, including club lotto initiatives
Managing volunteers and coaches
Complying with legal and governing body obligations

Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

Performance of a contract
Legitimate interests of the Club
Legal obligations
Consent, where required

Where consent is relied upon, it may be withdrawn at any time.

Club Communications and Marketing

The Club may contact members, parents/guardians, volunteers, and supporters regarding:

Fixtures and training
Club news and announcements
Fundraising initiatives
Lotto launches, draws, and promotions
Events and community activities

We will only send electronic marketing communications where permitted under Irish law.

Every marketing communication will include an option to unsubscribe or opt out of future communications.

You may opt out at any time by contacting the Club or using the unsubscribe option included in emails.

Sharing of Information

We may share information with:

Football governing bodies and leagues
Coaches and team officials
Service providers acting on behalf of the Club
Emergency services where necessary

We do not sell personal data to third parties.

Data Retention

We only keep personal data for as long as reasonably necessary for:

Club administration
Legal or insurance requirements
Safeguarding obligations
Financial record keeping

Inactive records may be securely deleted after an appropriate retention period.

Your Rights

Under data protection law, you have the right to:

Access your personal data
Correct inaccurate information
Request deletion of data
Restrict or object to processing
Withdraw consent where applicable
Lodge a complaint with the Irish Data Protection Commission

Contact:
Data Protection Commission

Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure.

Photography and Social Media

The Club may use photographs or videos from matches, training sessions, and club events for:

Club promotion
Social media
Website content
Local media coverage

If a parent/guardian does not wish for a child’s image to be used, they should notify the Club in writing.

Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on the Club website.

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Glaslough Villa FC

Founded 1990

Glaslough Villa FC

Monaghan

Privacy Policy

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